After a student completes their study abroad program, they will send their transcript to UW Study Abroad. Once received, UW Study Abroad will create a Credit Evaluation Form and share it with the student. The student is then responsible for contacting the appropriate department advisers to evaluate their courses. The student will email you, often using a template, with the following information: student name, email, program, and quarter(s) studied abroad. The email will also include a link to the Credit Evaluation Form and the course(s) they are requesting you to evaluate.

Confirm Which Course(s) to Evaluate

Open the Credit Evaluation Form

• If you cannot access the form, confirm that you are logged in with your UW NetID.

• If access issues remain, contact the student and/or UW Study Abroad.

Identify the Course(s)

• Locate the row(s) for the course(s) you are evaluating.

Review Supporting Materials

• Review the attached documents for each course.
• Confirm the course is connected to a UW Humanities department. If not, contact the student and recommend forwarding the request to the appropriate academic department. If the course content is unclear, or partially aligns with the Humanities, consult with HAS team or appropriate department adviser.
• Review the syllabus for the following information: course title, course description, classroom hours, course objectives/learning outcomes, course schedule (class meetings, homework, readings, projects, tests/exams).
• If the materials do not provide sufficient information, or are not attached, contact the student to request additional course materials. If the materials are insufficient after follow-up, you can work with the student to ascertain the appropriate course to assign. This can include asking the student to provide additional course materials, written detailed descriptions about the course, textbooks or reading materials, or links to the program website and course.
• If materials are in another language, you are welcome to request translation support from an appropriate staff or faculty member.

Complete the Credit Evaluation Form

UW Study Abroad staff complete an initial evaluation of a student’s courses. Their evaluation details for each course are included in the grey sections of the Credit Evaluation Form.

You are responsible for completing the following six columns:

• UW course(s) granted
  Use the course catalog to identify the closest UW course equivalent. Some departments have designated study abroad “catch-all” courses (e.g., JAPAN 145, 245, 345, 395). If assigning a direct UW equivalent that is not a designated study abroad course, the UW course must have been taught on campus during the same term the student studied abroad. Courses assigned may not exceed the maximum credit limit allowed per course.
• # of credits granted
  UW Study Abroad suggests credits based on their conversion tables (e.g., 1 semester credit = 1.5 UW quarter credits; 1 ECTS credit = 0.75 UW quarter credits). Departmental advisers make the final determination. Use the credit hours listed on the syllabus to confirm or adjust the suggested credits as appropriate.
• UW adviser name
  Enter your name.
• Department
  Humanities Academic Services.
• Date
  Enter the date of evaluation.
• Do not add to online database
  Historically, UW Study Abroad maintained an online database of course evaluations. This database has been shut down and is no longer accessible, but the checkbox remains on the form. No action is required beyond completing the form as instructed.

Contact the Student

• If the form is fully completed, notify the student and instruct them to forward the completed form to UW Study Abroad. Best practice: add a note in EARS related to evaluation.
• If additional courses are still pending evaluation by other advisers, inform the student that your evaluation is complete and encourage them to monitor the form. Once all evaluations are finished, they should forward the form to UW Study Abroad to continue the credit conversion process.

Additional Information

Read more about how students obtain their study abroad credits and grades.