One of the first things you’ll need to do as a new employee is set up your UW email and UW Net ID. These are the keys that give you access to UW systems, and are essential for everything from getting around to seeing your vacation balance. The process is straightforward, and you can get started here:

https://identity.uw.edu/new/employee

One last thing to note: UW NetIDs are typically limited in their number of characters and once established, cannot be changed unless there is a serious mitigating circumstance. So whatever you choose, choose wisely! Your UW NetID will also become your UW email address.

Huskycards are physical Employee ID cards that also serve as your transit pass. Employees obtaining a Husky Card will need their UW employee ID number and their U.S. state- or federally-issued photo ID (such as a driver's license or passport).

The Husky Card system is not updated in real time, and requires a nightly feed from the Workday system so it’s important to make sure you are in the UW Workday system before trying to procure your Huskycard. Once you are entered into the Workday system, it will generally take until the following business day for the system to send the update to our Huskycard database. In order to save an unnecessary trip to the Huskycard office, you can call them at 206-616-0689 to check if you’re good to go.

Learn more here:

https://hfs.uw.edu/Husky-Card-Services/Husky-Card/Employee-Husky-Card

The next step is Welcome Day orientation for new employees. Content includes:

• Perks and opportunities
• Health and safety
• Diversity, equity and inclusion
• Addressing discrimination and harassment
• Benefits
• Union information (for classified staff positions)

You can learn more and schedule your welcome day session here:

https://ucs.admin.uw.edu/pod/Course/Details/wday1

We also have an online resource guide for new employees available here: https://hr.uw.edu/oneuw/

Workday is UW’s campus-wide system for human resources, payroll and benefits. University employees use Workday to:

• Update personal information
• Access payslips and pay rate details
• View benefits information
• Access tax forms like W-2 and W-4
• Manage time off and absences including holidays

UW employees can take the following steps to get up and running with Workday:

1. Ensure Your UW NetID is Active.
Make sure you know your UW NetID and password, which you will need in order to sign into Workday. Updates can be made on the IT Connect website.

Note: If you get an “invalid user name or password” error when logging into Workday for the first time, you likely need to link your UW NetID with your EID. You can do that at UW-IT’s UW NetID website:

1. Select “I already have a UW NetID” then “I have a UW NetID and password.”
2. Enter your EID and link the EID to your existing (sponsored) UW NetID.

2. Enroll in 2FA Using Duo.
Complete registration for Duo, UW’s two-factor authentication (2FA) solution. 2FA is required to sign into Workday.

3. Log into Workday and complete your onboarding tasks.
Select “Sign in to Workday” at the top right of any page on this website.

Once in Workday, select the Inbox icon in the upper right corner to navigate to your Workday Inbox. Select the Onboarding Instructions action item, then select Submit – you will then receive several new tasks in your Workday Inbox (you may need to select the refresh button for these to appear).

Complete each pending onboarding task – don’t forget to select Submit for each task! As part of your onboarding, please pay special attention to the Complete Your Form I-9 task. Per federal law, your I-9 must be completed in Workday within three (3) business days of your first day of work.

Located in Padelford Hall in north east campus, the Humanities Academic Services center, also referred to as HAS, is a resource center that provides academic support to undergraduate students, faculty, and departments in the humanities division of the University of Washington’s College of Arts & Sciences. Our primary services include:

• - Individual student advising, either by appointment or on a walk-in basis;
• - Student support programs to enhance community and promote student success in the Humanities;
• - Curriculum and enrolment support for Humanities faculty and department chairs;
• - Data and reporting for department chairs, external agencies, other university units, and the 10-year review, and;  
• - Centralized outreach to prospective students, prospective majors, current majors, current minors, and alumni.
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Office Tel:                  206-543-2634                         Office Email: has-center@uw.edu

Office URL:                https://hasc.uw.edu             

Street Address:        Padelford Hall A-002, 4110 E. Stevens Way NE, Seattle, WA

UW Box Number:     354310

Advising is provided primarily for undergraduate majors in the humanities division, but humanities minors, pre-majors, and prospective students are also eligible for advising support. Advising can be for dedicated sessions by appointment, for drop-ins (no appointment needed), or pop-up sessions (specialised, held off-site). Appointment based sessions are intended for in-depth advising topics or academic planning, while drop-in and pop-up advising are intended to help with shorter or routine questions. What we help students with can include (but is not limited to) the following:

• - Declaring, changing, or dropping majors and minors
• - Course registration
• - Transfer credit evaluation
• - Facilitating connections with departments
• - Process and policy advising for language placement testing
• - Processing required forms and paperwork
• - Advising on departmental or university degree requirements
• - Study abroad credit evaluation
• - Graduation applications
• - Advising and paperwork for pause quarters, hardship withdrawals, reinstatement, or low scholarship
• - Independent study applications
• - Academic appeals/ petitions guidance
• - Grade changes/ grade appeals
• - Honors application advising
• - Honors requirements advising
• - Senior Essay/ Capstone paperwork processing

Learn more about how students can connect with HAS for academic advising support here.

Support programming is provided on a regular basis to prepare students for success, enhance the student experience, and raise the profile of the humanities division. This includes support for students wishing to take language placement/ proficiency tests, historically underrepresented or marginalized student populations, transfer students, and more. Example of support programs that can be hosted by HAS include orientation sessions, informational workshops, social events, and networking opportunities. The HAS center will also collaborate with other units on programming where appropriate, including 1st year programs, Undergraduate Academic Advising, the C21 initiative, the UW Career & Internships Center, UW Study Abroad, UW International Student Services, student life, and more. We’ll also use our position as a student hub to facilitate communications to students on courses, programs, or initiatives that may interest them.

Where appropriate, HAS will provide support to faculty and department chairs in the Humanities by managing time schedule construction and updates, facilitating enrolment through add codes and capacity changes, liaising on divisional curriculum coordination, offering insight into enrolment trends, and serving as a resource on new course development, grading systems, course changes, and course schedules.

Periodically, HAS will oversee the production of data and information reporting for department chairs to provide insight into metrics such as enrollment, major count, admissions data, and diversity demographics. This information will be also used to organize processes and reports for external agencies, other UW units, and 10-year reviews. We’ll also provide reports to department chairs on students eligible for awards and scholarships - see the section on data and reporting for more details.

While academic advising is our bread and butter, we want to support student success in as holistic a way as possible. While the UW has a dedicated Career & Internships Center in Mary Gates Hall, we can also call upon the C21 Center to help us guide students to where they want to be after graduation. That said, HAS can help them get ready for using those resources through advising that covers common career paths within their major, what to think about when building a roadmap during their college experience that includes internships and experiential learning, and where to look for resources that will help them ask informed questions before they engage with the Career Center.

Learn more about our career resources for Humanities students here.

HAS will periodically represent the Humanities division and its departments at major campus events like Summer Advising & Orientation, Dawg Daze, Study Abroad fairs, Admitted Student Preview Days, and more. We’ll also work to connect students with peer mentors, faculty, and even alumni where appropriate. While outreach and recruitment for the humanities will not lie solely with our office, this is an area where we’ll collaborate frequently with departments.

Discovery lies at the heart of what we do for our students, faculty and staff. The Humanities Division provides an education with rich opportunities to explore our cultural and natural worlds. Our students learn to think rationally, creatively and critically; to communicate clearly, correctly, and persuasively; to gather and interpret data; and to engage the arguments of others with understanding and respect. These skills and intellectual attributes form the foundation for a lifetime of learning and a thriving democracy.

Our primary mission is to empower ALL students to navigate, explore, and thrive in their education so that they can graduate and make a positive impact in the world with what they’ve learned.

Our secondary mission is to support and amplify the work that departments do within the humanities division through communications, outreach, and inclusive engagement.

Our advising work is guided by the following methods:

Reflection: Reflection is critical to the learning process. We guide students as they examine their values and ethics, to view challenges as opportunities for learning and discovery, and connect their personal, academic and professional experiences.

Student Partnerships: We believe in developing reciprocal partnership with students. We challenge them to question, explore, and discover while also supporting them as they navigate through the university and make important decision about their future.

Professional Partnerships: Collaboration with our on and off campus partners, including faculty, departmental and community college advisers, admissions, and administration is critical to our work.

Access and Equity: We value and honor diverse experiences and perspectives. We foster an inclusive learning environment with students and embrace diversity and inclusion as core values.

Advocacy: We advocate for students and the critical role of advising as a professional field of practice in undergraduate education.

These will include, at a minimum, professionalism, inclusion, honest and respectful communication, and a commitment to development, equity, justice, and compassion.

Our values will mirror those throughout the UW: Integrity, Accountability, Collaboration, Innovation, Empathy and Respect. You can learn more about our values and priorities here.

• - Helping all students to discover and maximize their potential
• - Providing clear roadmaps that help students to earn degrees and connect their experience to life after graduation
• - Promoting humanities scholarship and training in our community
• - Consulting with students and departments to help them be “future ready”
• - Promoting growth, continuous learning, and academic rigour
• - Improving the impact & relevancy of humanities degree programs

The summer should be considered the start of our year rather than the end – it’s a time for preparation, planning welcome events in the fall, and developing resources that will help make your life (and students’ lives) easier during the course of the academic year. It’s a time to think about how we can do things better, and to develop any ideas or passion projects that you might have percolating.

In the summer, one recurring project we work on is welcoming incoming students through advising and orientation (A&O) sessions. We participate in these sessions for both incoming 1st year students and incoming transfer students, and examples of activities include arranging student and faculty panels, hosting info sessions, ice breakers, and of course, 1:1 advising sessions.  Student advising happens during the summer, but it’s much quieter in general. The Humanities First program likes to use summer to reach out to incoming students who specified an interest in the Humanities, and we help with that.

In late summer, we like to communicate with students who are thinking about applying to certain scholarships (Mary Gates, FLAS, Truman etc.), applying to grad school, thinking about study abroad, and looking ahead to the fall career fair that happens right at the start of fall quarter. We’ll also use this time to freshen our mailing lists so we can let incoming and returning students know about welcome events happening in fall and remind them about our services.

Autumn quarter is where it all happens – it’s high energy, people are excited to kick off the year, and there’s a real buzz around campus. W day and Dawg Daze are two highlights there, and there’s scope for us to participate if we plan ahead in summer.

Advising is our bread and butter in fall, and we expect to see a lot of questions around language testing as students try to place into the right class for them. While fewer students have questions about their degree roadmap in fall, a lot are looking for help declaring majors and minors, and many students visit us in late October early November when they’re able to register for winter quarter classes. While registration questions are spread out for fall over summer, winter is compressed; registration for winter opens in November, and a lot of students like to have this squared away by the time Thanksgiving rolls around.

We’ll use fall to check in with our campus and faculty partners to let them know what’s new, and we’ll host some events and workshops to keep our community connected. Students graduating in spring who want GSP (graduating senior priority) can start submitting apps to graduate in fall. We’ll continue to promote grad school and law resources, as well as spring study abroad. Then it’s the holidays before you know it, and those are always fun.

The start to winter quarter is always the most abrupt of the year, as it comes right after New Year’s day. Winter quarter is all about continuing the advising work we’ve been doing to meet student demand, but we also have College level scholarship nominations to coordinate with departments and faculty. The process there is we’ll run reports to let departments know who their top students are, departments let us know who they’d like to nominate, and we work with student and faculty to make sure the relevant materials are prepared so we can submit them to the college.

Registration for spring starts in mid-February, so there’s an upsurge of appointments then, but apart from reminders on scholarships and career development opportunities, there’s room to grow in winter quarter with things like engagement events, workshops, info sessions, or student outreach (focus groups etc.) Spring break is a week long, and separates winter and spring quarter. In that time, students are still coming to us, but email volume drops. It’s a little respite, but not long enough that you get used to a change of pace before spring quarter ramps up.

The start to spring is all about making sure everyone knows how graduation works, what to expect, and how to participate in events. Departments will ask us to run reports that outline all students who are eligible to graduate so they can manage their own communications to students. The first few weeks of the quarter will see a lot of applications to graduate, and we’ll continue to communicate with students about career development opportunities and professional fellowships like Fulbright, Bonderman, Boren, etc.

One piece of good news with spring; while our office is a go-to point for answering student questions on gradution and making sure they’re prepared, we don’t actually have to host any gradution events ourselves. Departments are responsible for that, and while we will support their communications with students, event logistics, coordinating RSVPs etc. are all outside of HAS.

We’ll help students understand the difference between departmental events and the University-level graduation celebration (commencement), and make sure students know about how summer quarter at UW works. Lastly, spring quarter is the time that we participate in ASP (Admitted Student Preview) events for students who have been offered admission to UW, but haven’t accepted yet. Then it’s time to enjoy the energy of graduation, longer days, warm weather, and vacations.

We’ll connect with our departments to offer them “census” reports after the 10th day of each quarter so they can know how many majors/ minors they have. We’ll refresh our mailing lists to reflect new majors and minors, and tweak appointment availability/drop-ins.